Registration, teams, rosters, schedules, facilities, families and communications — with an unusually deep financial system running underneath all of it. Everything below exists in the product today.
Create your organization, your first season and program, and your teams. Add staff with the access their role actually needs — nothing more.
Import rosters and payment history from your current platform's export, or add households and players directly. Families and players don't get retyped by hand.
Publish a registration offering with your own questions and waivers, run tryouts and evaluations, make decisions, send offers, and place athletes on rosters.
Schedule events and camp sessions against your facilities with conflict detection, collect RSVPs and attendance, message families and staff — while dues, expenses and budgets stay reconciled underneath.
Budget vs. actual for every team, live. Sponsorships automatically reduce family dues. Overruns get flagged the day they happen — not at season's end.
Coaches snap a receipt from their phone. AI reads the vendor, amount, and category. Your treasurer sees every charge the moment it's submitted.
The AI Treasurer reads every expense, watches every dollar, drafts every awkward email — so your volunteer treasurer doesn't have to.
Three AI systems, each with one mission, each speaking to a different audience. Every event in your club ripples through all three.
Get money in faster, without the awkward texts.
Every morning, the AI scans every family. It scores who's at risk of falling behind, drafts a personalized reminder in your treasurer's voice, and queues it for your approval. One tap = sent.
Build parent trust on autopilot.
AI talks directly to your parents — answering questions on the portal, narrating your public transparency page, and explaining each family's dues in plain English. You approve every word before parents see it.
Run the back office between board meetings.
Daily morning brief, 90-day cash flow forecast, bank statement reconciliation, and board Q&A prep — all running in the background while you sleep.
One event in your club — a new expense, a late payment, a new family — ripples through all three systems. The Co-Pilot tells you about it. The Glass Box explains it to parents. The Collections Brain acts on it.
Every example below is the kind of output you'll see in your dashboard within your first week.
Every expense is benchmarked against your own history. The AI flags vendor anomalies, duplicate charges, budget overruns, and category drift — in real time, not at year-end.
“The Marriott in Tampa came in 38% above your seasonal average for hotels. The last 3 trips averaged $189/night — this one was $261.”
Overdue reminders, fundraising kickoffs, season recaps, sponsor thank-yous. The AI drafts in your treasurer's voice. You read, edit, click send. Nothing goes out automatically without you.
“Hi Sarah — quick reminder that your March dues balance of $187 was due last Friday. No worries if it slipped — here's a one-tap link to Venmo it over. Let me know if you'd like to set up a payment plan.”
One click generates a board-ready PDF: spend by category, anomalies summary, collection trends, narrative commentary. Your treasurer's Saturday morning, handed back to her.
“Q1 spend: $14,820 (8% under budget). Largest category: travel ($6,200). Two anomalies flagged and resolved. Collection rate: 94% — up 6 pts vs. last season. Three families on hardship plans, all current.”
Upload any receipt photo. The AI extracts vendor, amount, date, suggests a category, and tags the most likely team based on the date and your roster. Coach hits Submit. Done.
Vendor: Hampton Inn · Amount: $312.40 · Category: Travel · Team: 14U Black · Date: 3/14/2026
No SQL. No filters. No spreadsheets. Just ask. The AI Treasurer has read every expense, payment, and family record. It answers in seconds.
“How much did we spend on umpires this season?” → “$2,140 across 11 invoices from 3 vendors. That's $194/game on average. Last season you averaged $176/game.”
Nothing — no email, no payment, no parent message — ever goes out without you clicking Send. The AI proposes; you dispose.
The AI benchmarks against your own averages, your own roster, your own categories. Not some generic SaaS dataset.
No AI upsell. No “AI Pro” tier. All four paid tiers — Club, Organization, League and Enterprise — ship with the full AI Treasurer. Period.
Every dollar — whether paid via Venmo, Zelle, CashApp, or Stripe — goes directly from the parent to your club. We're a software layer, not a payment processor.
We never sell or share your club's data with third parties. No per-player fees, no per-transaction cuts, no hidden upsells. One flat fee. That's the deal.
MVPLedger runs the club — registration, rosters, schedules, facilities, communications, documents and finance. It is not a real-time chat app, and it doesn't do SMS, push notifications, brackets, scoring or player statistics. We'd rather tell you that now than on your second season.
Core setup takes minutes. 14-day free trial — no card required.